10 Reviews: Best Effective Payroll Software for Small Business (May 2022)

The recommendations of the best small business payroll software are available here. Continue scrolling to meet your best option!

Debby Rosa Indriana by Debby Rosa Indriana · updated on · price $4.00 - $39.00 · 14 views

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Comparison Table

Product Image
1
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Smart and Simple Payroll Software
quickbooks
2
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Finish Your Task in A Minute
homebase
3
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Small Business Support
Patriot
4
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Unlimited Payroll Runs
Square
5
10 Reviews: Best Effective Payroll Software for Small Business (May  2022):  Health Insurance Offers
gusto
6
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Good Choice to Explore
onpay
7
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Complete Affordable Services
PAYCHEX
8
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Well-Known Payroll Service
ADP
9
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Automatic Excellent Feature
Zenefits
10
10 Reviews: Best Effective Payroll Software for Small Business (May  2022): Handle Your Payroll With Ease
connecteam
Features Smart and Simple Payroll Software Finish Your Task in A Minute Small Business Support Unlimited Payroll Runs Health Insurance Offers Good Choice to Explore Complete Affordable Services Well-Known Payroll Service Automatic Excellent Feature Handle Your Payroll With Ease
Stats N/A N/A N/A N/A N/A 98% repeating order N/A 860,000+ clients N/A 90+ industries
Pricing $25-$180 Free-$70 $10-$37/month $5-$35/month $39 per month, plus $6 per employee $4-$36 $59 + $4/Payee and Up $29 + $5/Payee and Up $8-$21 $39/month for the first 50 users
Feature Track income and expenses Easy-to-use app, Payday emails & direct deposit notifications Unlimited payroll runs Full-service payroll File taxes in multiple states Accuracy guaranteed Automatic calculation of federal, state, and local taxes Automated tax filings. General Ledger Reporting Important and export data in just a few clicks
Language Support English English English English English English English English English English
Flexible Payroll Solutions Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
price $22.50 $19.95 $17.00 $5.00 $6.00 $4.00 $4.00 $5.00 $8.00 $39.00
Buy at view on quickbooks view on homebase view on PATRIOT view on Square view on gusto view on onpay view on PAYCHEX view on ADP view on Zenefits view on connecteam

When it comes to running a small business, choosing payroll software is a significant decision because paying your employees accurately and on time is critical to maintaining a productive workforce. Payment software is available in a variety of flavors, ranging from free payroll apps with basic functionality to full-service payroll systems with HR add-ons and everything in between! Consider the following selections as some of the best out there.

Frequently Asked Questions (FAQs)

What is the best way to do payroll for a small business?

1. Select a full-service payroll company. If you don't know how to perform payroll yourself, payroll software might help you avoid mistakes and fines.
2. Add your workers. Before you can handle their payroll, you must first set up your employees. It's usually faster to add employees you're paying for the first time; if you're switching payroll providers, you'll also need to upload your current employees' year-to-date payroll information.
3. Keep track of your working hours and import them. Employers are required by the US Department of Labor to preserve wage records such as timecards for up to two years.
4. Complete the first payroll run. You're done when you click Send.
5. Maintain a record of your tax payments and filings. Tax forms must be preserved for three years, according to the IRS. Certain states may have lengthier retention periods; make sure to check your state's unique rules.

What makes a good payroll software?

Flexible remuneration should be provided by a smart payroll system to satisfy those diverse needs. A payroll system that provides for several payment vehicles (direct deposit, debit card) and/or payment frequency options might alleviate employee financial stress (daily, weekly, bi-weekly, on-demand, etc.).

What is the easiest payroll software for small business?

Because its user interface is so intuitive for anyone familiar with QuickBooks, it gets our vote for the easiest setup. Aside from customer service, there are many tools available online to help anyone get started with their payroll services.

How do payroll systems work?

The payroll procedure involves rewarding your employees for their efforts. Calculating their compensation, deducting taxes and employee benefits premiums, and sending payment – usually via direct deposit – are all part of the process. Small and large organizations can use payroll processing software to automate these processes.

10 Reviews: Best Effective Payroll Software for Small Business (May 2022)

quickbooks  - Best Effective Payroll Software for Small Business: Smart and Simple Payroll Software
https://quickbooks.intuit.com/

1.
quickbooks

Smart and Simple Payroll Software

price from
$22.50
Our opinion:

Quickbooks Online is a web-based accounting tool that helps small businesses manage all areas of their finances. The software can be used for bookkeeping, payroll, invoice administration, bank reconciliation, expense monitoring, financial reporting, tax management, and more. Subscription-based programs are charged on a monthly basis, with the opportunity to cancel at any time. A free expert setup is included with every subscription. It has an easy-to-use spending tracker with cleanly separated sections based on tax filing requirements, making it ideal for managing your small business. 

Promising review:

"...It’s easy to keep thorough, detailed records with QuickBooks Online. When you’re adding an expense, for example, you have the option of adding reference numbers, permit numbers, attachments and memos. You can also split the expense into multiple categories or items...."

by nerdwallet

Stats N/A
Pricing $25-$180
Feature Track income and expenses
Language Support English
Flexible Payroll Solutions Yes
homebase  - Best Effective Payroll Software for Small Business: Finish Your Task in A Minute
https://joinhomebase.com/

2.
homebase

Finish Your Task in A Minute

price from
$19.95
Our opinion:

Homebase speeds your payroll process, allowing you to pay your employees in a matter of seconds. It will instantly convert your timesheets into hours and wages on the payroll. Homebase calculates and pays wages and taxes to employees, the state, and the Internal Revenue Service. You can also have your tax returns processed automatically, including with 1099s and W-2s. You may save time and reduce errors by having all of your data in one place. With the help of Homebase, let's get organized and grow your small business. 

Promising review:

"I honestly have not thought about payroll since switching to Homebase Payroll—which is the best endorsement I can give a platform designed to make you more efficient or take away a once tedious task. WE LOVE IT."

by Eric Murphy

Stats N/A
Pricing Free-$70
Feature Easy-to-use app, Payday emails & direct deposit notifications
Language Support English
Flexible Payroll Solutions Yes
Patriot  - Best Effective Payroll Software for Small Business: Small Business Support
https://www.patriotsoftware.com/

3.
Patriot

Small Business Support

price from
$17.00
Our opinion:

Patriot Payroll is a payroll solution for companies with up to 100 employees. The software is available in two versions, both of which are free to test for 30 days. The Basic plan is $10 per month plus $4 per employee or contractor. Standard payroll features are included, but you are responsible for paying and filing payroll taxes. Payroll setup and support are among the features available in the software. Payroll runs are unlimited, Employee portal, as well as direct deposit or the possibility to print checks Integrations for workers' compensation, accounting, and time management

Promising review:

“As a small business owner, there is no substitute for Patriot payroll software. Easy to use and very flexible. Highly recommended.”

by Joel

Stats N/A
Pricing $10-$37/month
Feature Unlimited payroll runs
Language Support English
Flexible Payroll Solutions Yes
Square  - Best Effective Payroll Software for Small Business: Unlimited Payroll Runs
https://squareup.com/

4.
Square

Unlimited Payroll Runs

price from
$5.00
Our opinion:

Unlimited payroll runs, direct deposit, check, or cash app, tax filing and payments, employee app, live support of payroll setup, workers’ comp insurance, healthcare and retirement benefits, and HR partners to aid with compliance are some of the features of the full-service payroll program from Square. Through the square team management integration, you can conduct payroll from your phone, as well as sync employee hours, adjust permissions, and review sales. Square has no long-term contracts; You can cancel or halt billing at any moment.

Promising review:

"You don’t need five different systems to run a business. With Square, it’s all in one which makes it easy—and it’s affordable!"

by Heli Prilliman

Stats N/A
Pricing $5-$35/month
Feature Full-service payroll
Language Support English
Flexible Payroll Solutions Yes
gusto  - Best Effective Payroll Software for Small Business:  Health Insurance Offers
https://gusto.com/

5.
gusto

Health Insurance Offers

price from
$6.00
Our opinion:

It provides three solutions for your small business, each with a different price range and geared to meet different needs. Its Core Plan, which costs $39 per month plus $6 per employee, isn't the cheapest we found, but it's still affordable and comes with everything you need to run payroll. Gusto's three subscriptions include unlimited payroll runs, direct payment, tax filings, W-2s and 1099s, and much more. Gusto offers health insurance in most states, which you can use to design a benefits package for your employees.

Promising review:

"..It has steadily improved over the years, adding new functionality recently in areas like user permissions, state payroll tax registration, global contractor payments, and HR support tools. ..."

by PC Mag

Stats N/A
Pricing $39 per month, plus $6 per employee
Feature File taxes in multiple states
Language Support English
Flexible Payroll Solutions Yes
onpay  - Best Effective Payroll Software for Small Business: Good Choice to Explore
https://onpay.com/

6.
onpay

Good Choice to Explore

price from
$4.00
Our opinion:

When you need free help transferring payroll agencies, including the migration of prior period payroll data, OnPay may be a good choice to explore. OnPay has a single plan with the price that may be found on their website. The monthly fee is $36 plus $4 per person, with the first month free. Because you're only billed for the people you actually pay during the month, OnPay may be a good fit for your business if you're paying contractors or part-time employees. Before performing payroll, you choose the workers you wish to pay and then enter their hours or earnings.

Promising review:

"User-friendly, excellent customer support, super easy on a small budget and I am 100% comfortable in leaving everything in their capable hands. Simply click a button on payday and it's done."

by Tina S.

Stats 98% repeating order
Pricing $4-$36
Feature Accuracy guaranteed
Language Support English
Flexible Payroll Solutions Yes
PAYCHEX  - Best Effective Payroll Software for Small Business: Complete Affordable Services
https://pages.paychex.com/

7.
PAYCHEX

Complete Affordable Services

price from
$4.00
Our opinion:

Paychex Flex has a number of plans for expanding companies. You can begin with a lower-tier plan and upgrade to a more expensive and robust one as needed. Paychex Flex Essentials is the most basic option, with a monthly base price of $39 plus $5 per employee. Quote-based pricing is offered for Paychex Flex Select, Paychex Flex Pro, and Paychex Flex Enterprise, which offer more sophisticated capabilities. You get more services with the Select and Pro options, such as a dedicated payroll consultant to assist you with tax or payroll concerns

Promising review:

"... There are three basic tiers of payroll service, created to serve a single self-employed person, small and medium-sized businesses, and companies with more than one thousand employees.."

by US News

Stats N/A
Pricing $59 + $4/Payee and Up
Feature Automatic calculation of federal, state, and local taxes
Language Support English
Flexible Payroll Solutions Yes
ADP  - Best Effective Payroll Software for Small Business: Well-Known Payroll Service
https://www.adp.com/

8.
ADP

Well-Known Payroll Service

price from
$5.00
Our opinion:

ADP is a well-known payroll service that also offers a number of HR services if needed. SMBs and enterprises can benefit from their expertise. ADP is unquestionably one of the most well-known payroll companies that will support your small business. They've been processing payroll since it was done by hand 70 years ago. Their product can now serve the world's most powerful corporations. In addition to PEOs and payroll management, ADP is a complete HRIS.

Promising review:

"..ADP is one of the best-known payroll providers out there, and it offers a wide variety of plans to try and meet your needs. It could be a great option if you see your business growing quickly...."

by US News

Stats 860,000+ clients
Pricing $29 + $5/Payee and Up
Feature Automated tax filings.
Language Support English
Flexible Payroll Solutions Yes
Zenefits  - Best Effective Payroll Software for Small Business: Automatic Excellent Feature
https://www.zenefits.com/

9.
Zenefits

Automatic Excellent Feature

price from
$8.00
Our opinion:

Zenefits has a payroll solution that can integrate with other HR operations like time tracking, new employee onboarding, and benefit deductions automatically. The Essentials plan, which costs $8 per month per employee, is the cheapest of the three. The Growth plan costs $14 per employee per month, while the Zen plan costs $21 per employee per month. Unlimited payroll runs, including contractor payments, direct deposit, federal and state tax filing, lifetime account access for employees, automatic state notification of new hires, prorated payments for new employees, and payroll, tax, and general ledger reporting are just a few of the many features of the payroll software.

Promising review:

"... It incorporates all of the elements of its previous version, including the HR app directory and partner integrations. By adding features such as Plan Building and Electronic Data Interchange (EDI), Zenefits has strengthened an already impressive platform..."

by PC Mag

Stats N/A
Pricing $8-$21
Feature General Ledger Reporting
Language Support English
Flexible Payroll Solutions Yes
connecteam  - Best Effective Payroll Software for Small Business: Handle Your Payroll With Ease
https://connecteam.com/

10.
connecteam

Handle Your Payroll With Ease

price from
$39.00
Our opinion:

Connecteam does everything, and then some, whether you need to track your employees' time easily to guarantee they clock in without needing to check in on them or offer clear timesheets for payroll. Connecteam's seamless interface with Quickbooks Online payroll software makes it simple to ensure that payroll runs smoothly and accurately. Simply lock your timesheets and export them with a single click. They're incorporated into your QBO program in a matter of seconds, and you can handle your payroll with ease.

Promising review:

"We are very satisfied with the app, as well as the service! Thank you for helping us work through the initial transition and we appreciate your team's attention to detail. Our staff have adapted to using the app with incredible ease and we are looking forward to using this as a tool moving forward."

by Sarah L.

Stats 90+ industries
Pricing $39/month for the first 50 users
Feature Important and export data in just a few clicks
Language Support English
Flexible Payroll Solutions Yes

Conclusion

When weighing the benefits and drawbacks of different payroll software, determining your must-have features might help. Consider how much assistance you require with your taxes and payroll setup. Finally, remember to factor in the additional monthly costs of hiring staff as your company grows when calculating the cost of the program. Good luck with your search and have a nice day! :) 

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